Supplier Quote Automation Agent

This automation agent is designed to handle supplier emails efficiently and consistently as part of NovaEO.io's AI-first supply chain. It ensures all quotes follow the required format and applies strategic communication rules.

📌 Agent Responsibilities

• Monitor incoming supplier emails.
• Check for a valid XLS file attachment named RFQ.
• Reject or process emails based on compliance.
• Respond with a standardized message when non-compliant.
• Prioritize suppliers offering below-target prices.

✅ Required Input Format

• The email must include one attached Excel file (.xls or .xlsx).
• The file must be named "RFQ".
• The file must contain the supplier’s quotes in the official template format.

❌ Non-Compliant Email Handling

If the required "RFQ" XLS file is not attached, the agent must not:

• Evaluate or respond to the quote content.
• Extract or comment on pricing mentioned in the email body.
• Proceed with any further processing or logging.

📍 Mandatory Email Response (When No RFQ Attached)

Subject: RFQ Submission Format Required

Dear [Supplier Name],

Thank you for your interest. Please resend your quotation using the official RFQ XLS format attached in your original invitation. We are unable to process quotes not submitted in the required format.

If your price is below our target price, we will give priority for a long-term purchase agreement.

Best regards, C.

MCP-QUOTE-GMAIL-REPLY

MCP QUOTE GMAIL REPLY

📦 Operational Constraints

• Delivery Location: All goods must be delivered to Tampa, Florida.
• Evaluation: Only compliant RFQs will be reviewed.
• Priority Criteria: Suppliers quoting below the target price will be prioritized for long-term agreements.

🚀 Roadmap / Next Features

• XLS parsing and price comparison automation.
• Auto-prioritization flagging for below-target quotes.
• Airtable integration for structured quote tracking and evaluation.